Welcome to the latest edition of AlphaStaff's Monthly Compliance Updates!
We are pleased to provide you with April's federal and state legal updates and highlighted resources provided by some of AlphaStaff’s trusted legal partners to guide and help keep you in compliance.
Federal Updates
I-9 Updates Required for Haitian TPS Employees
Haiti’s Temporary Protected Status (TPS) is only extended to August 3, 2025, instead of February 3, 2026. Employers must update I-9 forms for employees with work authorization based on Haiti’s Temporary Protected Status (TPS) extension.
Action Item: Employers must reverify affected employees' documents and keep updated records.
Click here to read the full article from Jackson Lewis.
State Updates
California:
Workplace Violence Plans Due Annually
California’s Workplace Violence Prevention law has several annual requirements, including reviewing the plan and providing effective training to employees.
Action Item: California employers should ensure the necessary review and training is facilitated every year.
Click here for additional guidance from Jackson Lewis.
Los Angeles Adopts Fair Workweek Law
Effective July 1, 2025, retail employers in Los Angeles County will face new predictive scheduling requirements. Employees must be provided a written, good-faith estimate of the work schedule prior to hiring and within 10 days of an employee’s request.
Action Item: Employers must review scheduling practices and train managers before the effective date.
Additional insights from our legal partner, Littler Mendelson, can be found here.
Proposed Law Would Restrict Location Tracking
If passed, California’s proposed Location Privacy Act would significantly limit how employers can collect and use employee geolocation data.
Action Item: Although legislation has not been passed, employers should consider evaluating their use of tracking technologies and prepare for potential restrictions.
Read the full article from Jackson Lewis.
AI Legislation & Employment Risks on the Rise
California’s legislature has proposed the No Robo Bosses Act, which aims to regulate AI in hiring, scheduling, and HR decisions, including a potential ban on “robo-bosses.”
Action Item: Although the Act is still moving through the legislative process, employers should audit AI-driven systems now to ensure transparency and fairness.
See additional insights from Fisher Phillips by clicking here.
Colorado:
AI Task Force Highlights Compliance Gaps
In anticipation of the upcoming AI law, the Colorado AI Task Force has identified several major compliance challenges for employers based on the law as enacted and provided revisions to resolve these hurdles.
Action Item: Employers should determine whether their business employs AI in regulated areas set forth in the bill, engage in AI risk assessments for bias as a result of AI-driven decisions, and review any current or future vendor contracts for AI compliance provisions.
Read the full article from Fisher Phillips.
Florida:
Florida Information Protection Act (FIPA) Still Applies
Despite federal developments, FIPA remains a key cybersecurity compliance requirement for Florida businesses, requiring that employers implement “reasonable measures” to protect personal information.
Action Item: Employers should review their data breach response and privacy protocols for FIPA compliance.
Click here for a brief overview of this law by Jackson Lewis.
Iowa:
Gender Identity Removed from State Civil Rights Law
Iowa has eliminated “gender identity” as a protected class under state law, but federal Title VII still applies.
Action Item: Employers should continue to maintain inclusive policies and train staff on federal protections.
Read more from Jackson Lewis here.
Maryland:
FAMLI Program Delayed by 18 Months
Maryland’s Paid Family and Medical Leave program is now expected to launch mid-2026 with payroll deductions beginning January 1, 2027, and benefits available on January 1, 2028.
AlphaStaff will continue monitoring these developments to implement timely, proper payroll deductions.
Read this article from Jackson Lewis for more details on the implementation delay.
Minnesota:
Proposed Rules Clarify Sick and Safe Time Law
The Minnesota Department of Labor and Industry (DLI) recently published proposed rules clarifying accrual, carryover, and usage of earned sick and safe time. Any comments on the proposed rules are due by April 2, 2025.
Action Item: Employers should review their sick leave policy to ensure alignment with the proposed rules.
Key insights from Jackson Lewis can be found here.
New York:
Severance Agreement Restrictions May Expand
New York legislature has proposed changes that would limit confidentiality and non-disparagement clauses in severance agreements.
Action Item: Continue to monitor proposed legislation for further developments.
Click here to read the full article from Fisher Phillips.
Virginia:
Compensation Threshold for Noncompete Ban Updated
Virginia recently passed legislation amending the compensation threshold for the ban on non-competes for “low-wage employees.” Effective July 1, 2025, the scope of the ban is extended to include any employee who is entitled to overtime under the FLSA.
Action Item: Employers with employees in Virginia should review current agreements against the updated compensation level.
Click here for additional information from Littler Mendelson about this amendment.
Wyoming:
New Noncompete Law Effective July 1
Effective July 1, 2025, Wyoming significantly restricts an employer’s ability to require noncompete agreements for most workers. This new law only applies to non-compete agreements executed on or after July 1, 2025.
Action Item: Employers should review current restrictive covenant agreements for Wyoming employees.
Please click here to read a complete review by Jackson Lewis.