As the world evolves and technology advances, more companies than ever are making the shift to working remotely with either fully remote or hybrid work options. The COVID-19 outbreak in early 2020 accelerated this transition and now, nearly two years later, we’ve found that this shift was successful for many businesses, allowing for business continuity and increasing both employee productivity and satisfaction.
With this shift, it’s become increasingly important to be open to the possibility of being a fully remote employer. We’re finding that most applicants place flexible options at the top of their priority list, with an increasing demand for fully remote positions. So, what does this mean for you as an employer? On one hand, you’re able to cast a much wider net when looking for talent, meaning you’ll be able to select from the top applicants on a national level.
However, managing a virtual office environment can create a new set of unique administrative HR challenges, especially when you consider handling your employees’ important documents and data. We’ve put together a few tips to help you navigate the administrative process of working remotely.
When hiring, use an ATS
An Applicant Tracking System (ATS) will help you keep the right talent and manage the hiring process from posting jobs to interviewing, while keeping your applicants’ information organized.
Implement an electronic onboarding system
These platforms handle all the forms your employees need to complete as they transition from candidate to new hire.
Pro tip: make sure your ATS and onboarding system work together automatically for a seamless transition. Click here to learn more about AlphaStaff’s electronic onboarding option!
Use a Remote Time and Attendance platform
Getting help to remotely track your employees’ timesheets, Paid Time Off (PTO), and other related information can save your company valuable energy and help you increase efficiency, improve internal controls, and reduce your costs, regardless of where your employees work from.
Electronic Payroll Checks
Mail delays can be caused by many unforeseen factors which can negatively impact your employees’ paychecks. One of the ways you can work to prevent delays is by encouraging your employees, if state law permits, to move beyond a paper check. Some electronic payment options to consider include setting up their direct deposit or using pay cards.
When in doubt, talk to an expert!
Part of the benefits of remote hiring is the larger talent pool, especially if you look beyond your state borders. However, hiring and managing remote employees can bring to light additional legal considerations that may vary by state. Talking to an HR expert can help minimize costly errors that can be prevented.
Our HR solutions can help your company navigate the rapidly evolving landscape of remote work environments. Ready to find out more about how we can help your business? Give us a call today to get started.